Administrative Manager

Shake Rag Alley Center for the Arts invites applications for an Administrative Manager. To apply
for this position, which will remain open until filled, please complete our online employment
application. Application review is ongoing with priority consideration for applications received
by June 30.
A nonprofit school of arts and crafts founded in 2004 by local artists and community members,
Shake Rag Alley’s 2.5-acre campus in the historic heart of Mineral Point, Wisconsin, is a national
destination for participants of adult workshops, a robust summer youth program, and a host of
annual community events. In addition, Shake Rag Alley offers on-site lodging and custom facility
rentals for meetings, events, and celebrations. For more information, see ShakeRagAlley.org.
Position Title: Administrative Manager
Status: Exempt, part-time salary
Schedule: 30 hours/week; some nights/weekends; possibility of some remote/hybrid work
Compensation: $18-20/hour (depending on experience), paid holidays, 15% workshop discount,
cell phone stipend, accrued paid time off
Position Summary
Reporting to the Executive Director and working collaboratively with our staff, Board members,
and volunteers, the Administrative Manager performs administrative, financial, and data
management functions that contribute to the ability of Shake Rag Alley Center for the Arts to
successfully achieve its mission. Provides excellent and timely customer service to colleagues,
Board members, volunteers, donors, students, instructors, vendors, and the public.
Primary Responsibilities
Financial
? Partners with the Executive Director to draft the annual budget for review by the Finance
Committee and updates approved budget bookkeeping software.
? Throughout the year, directs the Registrar/Bookkeeper in recording income and
expenses in accordance with the annual budget lines, and reviews alignment with budget
lines in QuickBooks monthly.
? Works with Registrar/Bookkeeper and Board Treasurer to prepare and review monthly
financial reports for the Board, including balance sheets and income/expense
comparisons.
? Files quarterly taxes with the city and state.
? Works with contracted accountants to provide information for and file annual taxes.
? Creates reports and budgets promptly as needed for grant writing, grant reporting, and
other miscellaneous needs.
? Prepares targeted financial reports as requested by the Executive Director or Board.
? Records payroll and payroll taxes biweekly in QuickBooks.
Administrative
Contributes to the management of workshop, lodging, event, and campus operations to include:


? Supervises the Registrar/Bookkeeper, including serving as backup for preparing
workshop check-in paperwork and instructor class lists.
? Along with other staff, assists with answering the phone, greeting visitors, and fielding
staff and volunteer requests and questions, booking workshop registrations and lodging
registrations, and ensuring overall guest satisfaction.
? Pays, processes, and manages paperwork for annual nonprofit registration, sales tax
exemption, annual food and lodging licenses, annual insurance renewals, insurance
reports, etc.
? Assists with planning and coordinating fundraising and community events, such as
auctions, Tour of Fairy Homes, Fiber Faire, Ghostly Gathering, Santa Day, and more.
? Inventories and orders supplies for the organization (e.g. office supplies, cleaning
supplies, workshop supplies, event supplies, etc.).
? Collaborates with the Executive Director to manage the business sponsorship program
to support programming and foster community engagement.
Data Management
? Manages the Shake Rag Alley database (in FileMaker) to track and update classes and
manage mailing lists, such as annual catalog and solicitation mailings.
? Tracks volunteer time throughout the year and manages volunteer records for annual tax
purposes.
? Prepares data reports or mailing lists as requested.

Other duties as assigned.
Preferred Qualifications
? Bachelor’s degree and two years’ relevant experience, preferably in a nonprofit setting, or a
combination of education and experience relevant to the position.
? Proficiency in QuickBooks and database and customer relationship management.
? Computer and Internet proficiency to include Microsoft Office Suite and Google Drive.
? Enthusiasm for working in a collaborative environment, excellent communication skills, and
the ability to work with a diverse group of individuals using telephone, mail, or email.
? Strong organizational and problem-solving skills, flexibility, and patience.
? Superior attention to detail and accuracy and ability to respect the confidentiality of
organizational, customer, and donation information
? Appreciation for Shake Rag Alley’s mission and ability to demonstrate flexibility, friendliness,
and patience in all situations.
Shake Rag Alley Center for the Arts is an equal opportunity/affirmative action employer. All
qualified applicants will receive consideration for employment without regard to race, color,
religion, gender, sexual orientation, national origin, age, disability status, genetic information,
protected veteran or uniformed service member status or any other characteristic protected by law.

Physical Demands and Work Environment: The physical demands and work environment
described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations will be made to enable
individuals with disabilities to perform the essential functions of this job.
? Physical Demands: While performing the essential functions of this job, the employee is
occasionally required to stand; walk; sit; use hands to handle or feel objects, tools or
controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl;
and consistently talk or hear; and rarely taste or smell. The employee must occasionally
lift and/or move up to 25 pounds. Specific vision abilities required by the job include
close vision, distance vision, color vision, peripheral vision, depth perception and the
ability to adjust focus.
? Work environment: While performing the duties of this job, the employee is exposed to
weather conditions prevalent at the time. The noise level in the work environment is
usually moderate.